Automate Accounts Payable.
Zero Manual Data Entry.
Empower your finance team to manage exceptions, not data entry. Doc AI automatically extracts multi-page line items, performs complex 3-way PO matching, and auto-suggests GL codes—delivering straight-through processing directly to your ERP.
Experience Touchless AP Processing
Click through the interactive module below to see line-item extraction and PO verification in real-time.
The Hidden Costs Draining Your AP Team
Finance teams aren't struggling because they lack software; they are struggling because legacy OCR tools force them to act as data entry clerks and manual dispute resolvers.
The Data Entry Grind
Highly-paid accountants waste hours re-keying line items, freight charges, and tax codes from hundreds of varying supplier PDF layouts into the ERP.
3-Way Matching Nightmares
Manually verifying unit prices and received quantities against open Purchase Orders (POs) and Goods Receipt Notes (GRNs) causes massive delays and duplicate payment risks.
The Month-End Crunch
Disjointed approval routing and exception handling create a chaotic month-end close, straining vendor relations and costing your company lucrative early-payment discounts.
Measured Value
Transforming the AP Cost Center
Doc AI replaces manual effort with deterministic AI routing, delivering immediate financial leverage to enterprise finance teams.
85%+
Straight-through processing rates for PO-backed invoices, completely eliminating human touch from ingestion to ERP payment.
3x
By auto-suggesting GL codes and auto-routing exceptions directly to the responsible buyer, month-end accruals happen in a fraction of the time.
100%
Rule-based validation stops over-billing and duplicate invoices instantly, capturing lost revenue before cash leaves the business.
The Agentic AP Workflow
Doc AI handles the complexity of real-world financial documents, acting as a tireless extension of your Accounts Payable team.
Automated Inbox Capture
Invoices flow in automatically from dedicated AP email inboxes, EDI streams, or supplier portals. No manual downloading or sorting required.
Line-Item Deep Extraction
Template-free AI parses the document semantically. It extracts header data (Taxes, Totals) and pulls every single row of complex, multi-page line items perfectly.
Smart 3-Way Matching & GL Coding
The engine cross-references extracted data against your ERP's open POs and receiving logs. For non-PO invoices, it auto-suggests GL codes based on historical vendor mapping.
Exception Routing & ERP Push
Perfectly matched invoices are pushed straight to your ERP. Price discrepancies or missing POs are routed to our Human-in-the-Loop UI, directing your clerk exactly to the highlighted error.
Field-Level Detail
What Gets Extracted and How 3-Way Matching Works
"3-way matching" means reconciling three documents before an invoice is approved for payment: the invoice itself, the purchase order, and the goods-receipt note (or service-completion confirmation). Doc AI extracts and cross-references the fields below across all three.
1. Invoice
- Vendor name & ID
- Invoice number & date
- Line-item description, quantity, unit price
- Tax lines and total
- Payment terms
2. Purchase Order
- PO number
- Approved quantity per line item
- Approved unit price
- Cost center / GL mapping
- Vendor and delivery terms
3. Goods Receipt
- Quantity actually received
- Receipt / completion date
- Condition or inspection notes
- Receiving location
If the invoiced quantity or price falls outside your configured tolerance against the PO and goods receipt, Doc AI routes the specific line item — not the whole invoice — to a Human-in-the-Loop reviewer. Everything that matches clean is pushed straight to your ERP, and every match, mismatch, and manual override is logged for an audit-ready record.
Knowledge Hub
Expert Insights on Invoice Automation
Listen to our engineering team break down the complexities of multi-page AP invoices, dynamic line items, and the architectural shift away from rigid OCR templates.
Deep Dive: Taming Unstructured AP Data
An inside look at how Doc AI handles complex supplier variations, solves the problem of spanning tables across multiple PDF pages, and successfully executes dynamic 3-way PO matching without human intervention.
Invoice Automation is built on the DocAI Platform. The same extraction and validation engine also powers Digital Onboarding & KYC automation.
AP Automation FAQ
Clear answers on how Doc AI handles complex invoice layouts, PO matching, and ERP integration. For platform-wide questions, see the full FAQ.
Doc AI uses advanced, template-free multimodal architecture. It dynamically identifies table headers, multi-page continuations, and line-item rows regardless of the supplier's specific layout, eliminating the need to build individual rules for every vendor.
No. Unlike legacy OCR tools, our AI engine is completely template-free. It understands the semantic context of an invoice (e.g., "Total", "Tax", "Quantity", "Unit Price") and extracts the correct data even if a supplier changes their invoice design overnight.
Yes. Doc AI cross-references the extracted invoice data against your open Purchase Orders and receiving reports (Goods Receipt). If the line items, quantities, or amounts do not match within your accepted tolerance, it flags the invoice for human review.
We can integrate your chart of accounts into the platform. Based on the supplier, line item description, or historical data, the AI can suggest the correct GL codes and tax jurisdictions, which are then verified and passed directly to your ERP.
If the AI confidence falls below your set threshold, or if a rule-based check (like a PO mismatch) fails, the invoice is instantly routed to our Human-in-the-Loop (HITL) interface. Your AP team is directed exactly to the highlighted error for quick resolution, rather than searching the whole document.
Absolutely. Doc AI is designed as an enterprise gateway. 100% validated invoice data is pushed via secure REST API directly into systems like SAP, Oracle, NetSuite, or Dynamics 365, triggering the final payment workflow seamlessly.